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9.11.17 BOS MTG Town of Milton Board of Selectmen Meeting September 11, 2017 Milton Town Hall Meeting Minutes
In Attendance: Selectmen Chair Andrew Rawson, Mike Beaulieu, Ryan Thibeault, Town Administrator Heather Thibodeau. Public in Attendance: Bob Graham, Bob Carrier, Betsy Baker, David Carpus, John Katwick , Larry Brown, Pat Smith, Tom McDougall, Lynette McDougall, Richard Kraus, Douglas Shute, Peg Hurd, Nick Marqiue, S. Nadeau, Erin Hutchings. Chairman Rawson called the meeting to order at 6:00 pm and the Pledge of Allegiance was recited.
Birthdays o Jinette Sturnman - TC/TX o Tabitha Robichaud - Rec. o Jeffery Comeau - Fire o Rana Gregory - Rec o John (Andy) Lucier - Fire o Jason Behrens - Fire o Patrick Smith - Highway Passing’s o Joshua Lavenets o Michael Pozdziak o David Mongovin
OLD BUSINESS – Discussions and possible Action
Approval of Multi-Hazard Mitigation Plan Motion: M. Beaulieu motioned to approve Milton NH multi-Hazard mitigation plan updated 2017, Seconded by R. Thibeault. Roll Call: M. Beaulieu (Yes), R. Thibeault (Yes), A Rawson (Yes), Motion Carried 3-0.
NEW BUSINESS – Discussions and Possible Actions:
Alexx Monastiero – 2 items o Request for electricity from old Fire Station to be turned over to new buyers The board stated that legal counsel for the town said that the town should not turn the electricity over to Alexx Maonastiero because they do not officially own the property yet. o Request permission to submit a site plan to Planning Board 1
9.11.17 BOS MTG Motion: M. Beaulieu motioned to allow the new buyers (Alexx Maonastiero) of the Fire Station to submit a site plan to the planning board with no guarantees. Roll Call: M. Beaulieu (Yes), R. Thibeault (Yes), A Rawson (Yes), Motion Carried 3-0
John Katwick o Request approval for Cemetery Trustees volunteer cemetery clean-up day
J. Katwick gave the BOS a proposal for a volunteer cemetery clean-up day that if approved would start next year. A. Rawson read the proposal to the public. J. Katwick explained more on how they will try and recruit volunteers for this if it is approved. Motion: R. Thibeault motioned to approve the Cemetery Trustees Volunteer Cemetery Clean-Up Day, seconded by M. Beaulieu. Roll Call: M. Beaulieu (Yes), R. Thibeault (Yes), A Rawson (Yes), Motion Carried 3-0
Discussion of putting a fire hydrant down town. S. Nadeau explained how he would go about putting a fire hydrant in and what approvals he would need to move forward. This is just a discussion at this point and no vote needs to be made now. N. Marique stated that the water district could do a few things to help the town out
like annual fire hydrate inspections, bi-annual flushing and periodic flow test which is documented and given to the Fire Department. S. Nadeau stated that they should attend a meeting and bring the list of things they would need with them so that they can get it on record what needs to be done.
Discussion of putting water deck in the veteran’s park. A Rawson talked with the water Commissioners about getting water back into the Veteran’s Park. They got some numbers for him which A. Rawson thought it was a little bit more than he thought it would be. A. Rawson read what the costs would be for the parts needed. P. Smith stated that he agrees that there should be water in the park but does not agree that there should be a bill for this, he feels that the water district should donate the water for the park seeing as it is only going to be used for three months out of the year and then it would be turned off. P. Smith is asking that the water district donate the water to the park. S. Nadeau stated that he cannot make this decision without the other two commissioners. A. Rawson asked S. Nadeau what his thoughts were. S. Nadeau stated that he thinks they cannot donated the water because he thinks that there is a rule or it is in the by-laws that they cannot give out free water, he thinks this may be at the state level but he would need to check on it. S. Nadeau stated that the water district is helping by waiving the connection fee of $1,000 so they are donating to the town. A. Rawson asked about possibly adding a warrant article for the water district budget to see if the users of the water would be willing to donate the water used in the veteran’s park, S. Nadeau stated that he could not answer for the other board members and he would also need to check with legal to see if it was legal to donate water but thinks that might be a possible option but he cannot say without taking to the other board members first. A. Rawson said that the town is in a good place this year that they are able to pay for the water to get supplied to the park. B. Graham talked a lot about what is being done at the park and how important it is to get water back into the park. Motion:
9.11.17 BOS MTG A Rawson motioned to spend no more than $4,000 to put water back into the Veterans Park, R. Thibeault stated that he did not have enough information to vote on this, there was no second, motion failed.
Acceptance of 2017 Unlicensed Dog Warrants. Motion: M. Beaulieu motioned to accept the 2017 Unlicensed Dog Warrant, Seconded by R. Thibeault, Roll Call: M. Beaulieu (Yes), R. Thibeault (Yes), A Rawson (Yes), Motion Carried 3-0
Douglas Shute o Request School Board Vice Chairperson, permission to have key/pin code to access town hall.
D. Shute is requesting this incase he cannot make a meeting then the vice chairperson would need to be the one to attend the meeting and would need to unlock the building for these meetings. Motion: M. Beaulieu motioned to have the Vice Chairperson of the school board to have a key and a passcode for the town hall so that they can use the facility, seconded by R. Thibeault Roll Call: M. Beaulieu (Yes), R. Thibeault (Yes), A Rawson (Yes), Motion Carried 3-0
D. Shute would like to say a special thank you to Chief Krause and P. Smith on the speed that they did on putting the parking spaces on School Street which also solved the safety issue.
Tom McDougall o Questioning the decision of Back Bay
T. McDougall wanted to know why the board only met with Back Bay and no other contractors. A. Rawson stated that a questioner was sent out to all of the candidates that where interested. R. Thibeault stated that the BOS had a workshop session after the BOS meeting and in the workshop, they had decided based of the third party they had hired, to move forward with speaking to the one that best met what the professional (Third party) told them to look for and that was when the decision was made they did not meet with all candidates.
Lynette McDougall – 3 items o Suggestion for Meeting Improvements. o Action items request BOS to give her dates of completion. o Excel spreadsheets for meeting actions, would like to show BOS for approval. L. McDougall gave a sample spreadsheet for the BOS to look over to help improve meetings, she discussed more about how it works and how it can improve with the meetings and follow thru.
Approval of Minutes:
August 7, 2017
9.11.17 BOS MTG
R. Thibeault stated that under new business the first comment R. Thibeault and H. Thibodeau’s name was mixed up, and on page 4 under the fire station bids R. Thibeault would like the reason in the minutes on why he abstained. Motion: M. Beaulieu motioned to accept the August 7, 2017 meeting minutes as amended, seconded by R. Thibeault. Roll Call: M. Beaulieu (Yes), R. Thibeault (Yes), A Rawson (Yes), Motion Carried 3-0 August 21, 2017 Motion: M. Beaulieu motioned to accept the August 21, 2017 meeting minutes as written, seconded by R. Thibeault. Roll Call: M. Beaulieu (Yes), R. Thibeault (Yes), A Rawson (Yes), Motion Carried 3-0
Treasurers Report: M. Beaulieu asked H. Thibodeau to read out loud the highlighted areas on the treasurer’s report. H. Thibodeau stated that the Recreation revolving account and the recreation beach account, the treasurer has not been able to balance these accounts due to no receipts from the recreation director. H. Thibodeau will contact the Recreation Director to find out more about this issue.
Expenditure Reports: H. Thibodeau stated that the contracted service line is over because of the lack of a bookkeeper for a while and they had to pay Joanne till they filled the bookkeeper position. The vehicle maintenance line is over due to the age of the vehicle, they will need to budget hire this budget season. Membership and dues is over but it is done for the year. The treasurer line is over due to miscellaneous issues that came up. The life insurance line is over 159% they are working on finding out what is being credited to that line that should not be.
H. Thibodeau stated that there is a meeting at the town hall on Wednesday night for the town house road culvert project at 6pm for those people that are interested. H. Thibodeau stated that they are having an employee celebration on September 22nd which is a Friday; the town hall will be open for a half day and the transfer station will be closed at 12pm.
R. Thibeault stated that he does not want to bring up the past but he wants this for the record and does not want to get into a discussion on it but the waiver for the three pond auto and the wall has come in and he wanted to let the board and everyone know that he is not going to be signing it as he says it is pretty much useless, it won’t hold up in court and it puts the public at potential safety risk and he just wants it on the record, he understands that the majority of the board has made a decision and he respects that and will move on but he is not participating in 4
9.11.17 BOS MTG
something that endangers the public. A. Rawson stated that the decision was made under the advisement of the town council. A. Rawson stated that soccer is going very well there where about 80 kids that signed up. H. Thibeault said that they have a new person joining the staff at the town hall as the administrator’s assistant her name is Daniel Marique A. Rawson asked where they are at with the budget committee with the different spreadsheets that they wanted. M. Beaulieu stated that they are going to come in and talk with the town to see what is involved and what needs to be done. H. Thibodeau stated that she was told that they will discuss it at the next budget committee meeting.
D. Shute wanted to thank N. Marique for helping the school with getting a new radio system and he was very helpful. D. Shute asked if he could attend the tax rate setting with the town when they do it, H. Thibodeau will check with town council to see if it is ok. Chief Krause stated that they will be doing tactical training tomorrow in the afternoon at the Milton community church and at the elementary school after school. N. Marique stated that both ambulances are out of service so if they see Farmington riding around they were nice enough to let them use it till they get there’s squared away. One is getting warranty work done in Massachusetts and the older one has mechanical problems. D. Karpus stated that he has been talking to a few towns and have found that most of them have technical committees and this may be something the town of Milton should do as well. L. McDougall asked when the town will start using this new system (the spreadsheet that H. Thibodeau is working on) and will it be for the public and is it going to track action items. A. Rawson does not have a set date yet it is something H. Thibodeau is working on. L. Brown had questions about the water that needs to go into the Veteran’s cemetery but S. Nadeau had left and these questions could not be answered. L. Brown asked about the unreconciled accounts, what the accounts are and what the dollar amounts are and for what period, that is something that should be at a higher volume for the public to hear. L. Brown asked if there could be a speaker for the person speaking so that everyone can hear. L. Brown stated that the cost of archiving the videos of the meetings why would they want to archive them, how important is a video of a small rural NH community that they should be paying $400 a month to preserve them. M. Beaulieu mentioned that S. Nadeau said that he had to check with the state and get more information on how to get the water to the park. A. Rawson said that as soon as the carpets are installed they are going to work on the microphones next. B. Baker stated that the Milton Historical Society is looking for volunteers they meet the second Sunday of each month at 2pm.
Other Business that may come before the Board: None 5
9.11.17 BOS MTG
Next meeting will be September 25 @6pm Adjournment Motion to Adjourn and go into non-public made by A. Rawson, Seconded by R. Thibeault, All in Favor, Motion carried 3-0 Respectfully submitted, Brenda Pabon, Recording Clerk
________________________ Chairman Andrew O. Rawson