MINUTES OF SIOUX COUNTY BOARD OF SUPERVISORS MEETING HELD ON JANUARY 2, 2019 1) The Board of Supervisors of Sioux County, Iowa, met pursuant to adjournment at 9:00 a.m. with Ryan Dokter, County Auditor presiding as Temporary Chairman until a new Chairman was appointed. Members present were John Degen, Jerry Muilenburg, Carl Vande Weerd, Mark Sybesma, and Al Bloemendaal. 2) Oaths of office were administered in the second floor courtroom by County Auditor Ryan Dokter to Sioux County Attorney Thomas Kunstle, Sioux County Treasurer Randy Jacobsma, Sioux County Recorder Jessica Kooiker, and Sioux County Supervisors Jerry Muilenburg and Carl Vande Weerd. The meeting then moved to the Board of Supervisors room. 3) Motion by Bloemendaal and supported by Vande Weerd to appoint Mark Sybesma, County Supervisor as Chairman of the Board of Supervisors for calendar year 2019. Motion carried unanimously. Chairman Sybesma presided over the remainder of the meeting. 4) Motion by Bloemendaal and supported by Muilenburg to appoint John Degen, as ViceChairman of the Board of Supervisors for calendar year 2019. Motion carried unanimously. 5) Minutes of the meeting held on December 18, 2018, were submitted, and the Chairman declared them approved. 6) Motion by Degen and supported by Muilenburg to appoint Doug Julius as the County Engineer, County Weed Commissioner, and Sanitarian. Motion carried unanimously. 7) Motion by Bloemendaal and supported by Vande Weerd to appoint Shane Walter as the County Zoning Administrator, Community Services Director, Veterans Affairs Director and Environmental Health Administrator. Motion carried unanimously. 8) Motion by Vande Weerd and supported by Degen to appoint Aaron Haverdink as the Regional Service Coordinator (Sioux Rivers), and General Services Director for General Assistance Program. Motion carried unanimously. 9) Motion by Muilenburg and supported by Vande Weerd to appoint Dr. Jonathan Grossmann as County Medical Examiner. Motion carried unanimously. 10) Motion by Vande Weerd and supported by Bloemendaal to appoint Dr. Bradley Kamstra as County Deputy Medical Examiner. Motion carried unanimously. 11) Motion by Bloemendaal and supported by Degen to appoint Lee Kamstra and Barb Top to the County Board of Health. Motion carried unanimously. 12) Motion by Bloemendaal and supported by Vande Weerd to appoint Carl Moss and Ron Smit to the Planning and Zoning Commission and to appoint Minde Schuiteman to fill a vacancy on the Planning and Zoning Commission. Motion carried unanimously. 13) Motion by Muilenburg and supported by Degen to appoint Donald Boersma to the Board of Adjustment. Motion carried unanimously.
14) Motion by Degen and supported by Bloemendaal to appoint Jerry Jensen to the County Conservation Board. Motion carried unanimously. 15) Motion by Degen and supported by Muilenburg to appoint Rob Klocke to the Loess Hills Development and Conservation Authority. Motion carried unanimously. 16) Motion by Vande Weerd and supported by Bloemendaal to appoint the following list of Township Clerks and Trustees. Motion carried unanimously. Jerry Jensen 2021 Avenue N Hawarden IA Janna Kingma 4284 Birch Ave Hawarden IA Leon Korthals 3819 330th St Boyden IA Myrna Hoekstra 3574 350th St Hull IA Renae Calkhoven 4320 Fig Ave Sioux Center IA Mark Sneller 4160 Fig Ave Sioux Center IA Brian Vander Hamm 4207 Dogwood Ave Ireton IA Fred Koopmans 2021 400th St Hawarden IA Marc Schuver Jr. 4361 460th St Granville IA David L. Klein 4427 480th St Granville IA Joseph J. Konz 4444 Marsh Ave Granville IA Steve Bogaard 4340 400th St Hospers IA Leslie Ranschau 3567 Dogwood Ave Rock Valley IA Jeff Rehder 3839 Coolidge Ave Hawarden IA Darin Tutje 2771 Log Ave Sheldon IA Bruce Blankers 2821 Marsh Ave Sheldon IA George Boerhave 2788 Larch Ave Sheldon IA Marlyn Visser 4171 Ironwood Ave Orange City IA Lois Huitink 4108 Jay Ave Orange City IA Merlyn Kroese 2961 Hickory Ave Hull IA Marlys Nettinga 3124 310th St Hull IA Lorna Easton 1449 500th St Hawarden IA Dallas Huebner 4818 Buchanan Ave Hawarden IA Corey Diekevers 4446 385th St Hospers IA Alvin Stuit 3855 Larch Ave Hospers IA Ken Vande Brake 3879 450th St Alton IA Gregory Jansen 4790 Jefferson Ave Alton IA Warren Post 3830 Elmwood Ave Sioux Center IA Lori Kleyer 3675 Garfield Ave Rock Valley IA Tim Renken 2546 500th St Ireton IA Susan K. Houlton 2452 460th St Ireton IA Greg Boer 2036 13th St Rock Valley IA Terry Kooima 3219 Eagle Ave Rock Valley IA Scott Kooima 3263 Elmwood Ave Rock Valley IA Paul Maassen 2909 Buchanan Ave Rock Valley IA Sharon Van De Stroet 1456 290th St Inwood IA Dwayne Van Meeteren 1001 Heritage Ct Boyden IA Dennis Brunsting 601 Railroad St Boyden IA David L Koopmans 4737 Harrison Ave Maurice IA Brenda Herbst 3330 490th St Maurice IA Gerald Rens 2172 300th St Rock Valley IA Mike Claussen 1990 280th St Rock Valley IA Marvin Kingma 4652 Chestnut Ave Hawarden IA Donna J. Obbink 1880 470th St Hawarden IA Lynn Wielenga 3424 360th St Hull IA Roger D Bomgaars 3813 Hickory Ave Sioux Center IA
51023 51023 51234 51239 51250 51250 51027 51023 51022 51022 51022 51238 51247 51023 51201 51201 51201 51041 51041 51239 51239 51023 51023 51238 51238 51003 51003 51250 51247 51027 51027 51247 51247 51247 51247 51240 51234 51234 51036 51036 51247 51247 51023 51023 51239 51250
TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK TRUSTEE CLERK
Buncombe Buncombe Capel Capel Center Center Eagle Eagle East Orange East Orange Floyd Floyd Garfield Garfield Grant (TFV) Grant Grant Holland Holland Lincoln Lincoln Logan Logan Lynn Lynn Nassau Nassau Plato Plato Reading Reading Rock(TFV) Rock Rock Settlers Settlers Sheridan Sheridan Sherman Sherman Sioux Sioux Washington Washington Welcome Welcome
Matt Schuiteman 3357 400th St Arlin Franken 3009 420th St
Sioux Center IA 51250 Sioux Center IA 51250
TRUSTEE CLERK
West Branch West Branch
17) Motion by Degen and supported by Muilenburg to appoint Jason Witt as a Trustee for the West Sioux Benefitted Fire District. Motion carried unanimously. 18) Motion by Muilenburg and supported by Degen to appoint the following list of people to the Eminent Domain Condemnation Commissioners for 2019. Motion carried unanimously. Woudstra
Brandon
Banker
Hansen
Gregory
Banker
Lauters
Tony
Banker
Van Oort
Dennis
Banker
Walhof
Eric
Banker
Broek
Mike
Banker
Wiggins
Michael
Banker
De Weerd
Donna
Real Estate Broker
Ericson
Todd
Real Estate Broker
Kepp
William
Real Estate Broker
Pluim
Dale
Real Estate Broker
Pollema
Pete
Real Estate Broker
Zomer
Mark
Real Estate Broker
Mouw
Peggy
Real Estate Broker
Callagy
Michael
Real Estate Owner City
Damstra
Donald
Real Estate Owner City
Van Roekel
Les
Real Estate Owner City
Hulstein
Greg
Real Estate Owner City
Koele
Darwin
Real Estate Owner City
Kuiper
Barry
Real Estate Owner City
Porter
Randy
Real Estate Owner City
Kellen
Jerry
Real Estate Owner Township
Schafer
Brian
Real Estate Owner Township
Schmidt
Scott
Real Estate Owner Township
Van Kley
Pete
Real Estate Owner Township
Von Arb
Mark
Real Estate Owner Township
Schouten
Micah
Real Estate Owner Township
Peters
Dennis
Real Estate Owner Township
19) Ryan Dokter, County Auditor, reported that the following four newspapers have filed written applications to become one of the three official county newspapers for calendar year 2019 and that a contest exists for the selection of said official newspapers: • Sioux County Capital-Democrat
• Sioux Center News • Siouxland Press • Index Reporter. Motion by Degen and supported by Bloemdendaal to declare that a contest does exist for the selection of the three official county newspapers for 2019; and to instruct Ryan Dokter, County Auditor to notify the four official county newspaper applicants that they are to deposit with the County Auditor, in a sealed envelope, a statement, verified by the applicant, showing the names of the applicant’s bona fide yearly subscribers living within the county and the place at which each such subscriber receives such newspaper, and the manner of its delivery. The Board will determine the bona fide yearly subscribers of each official county newspaper applicant at 9:00 o’clock a.m. on January 8, 2019. Motion carried, unanimous in favor. 20) Chairman Sybesma appointed the Board members to the following committee assignments for 2019. COMMITTEE Board of Health Liaison
Chairman Sybesma
Member Vande Weerd
Alternate
Cherokee Mental Health Institute - Advisory Committee
Muilenburg
Vande Weerd
Civil Defense and Enhanced Services
Bloemendaal
Degen
Compass Pointe (NW IA Drug & Alcohol Treatment)
Vande Weerd
Sybesma
County Buildings and Grounds
Degen
Muilenburg
County Communications & Emergency Management
Degen
Bloemendaal
County Farm County Personnel and Policy Creative Living Center Dept. of Human Services Service Area Advisory Board
Muilenburg Sybesma
Vande Weerd Sybesma
Degen
Vande Weerd
Sybesma
Sybesma
Mid Sioux Opportunity
Bloemendaal
Northwest Iowa Regional Development
Vande Weerd
Muilenburg
Northwest Iowa Planning and Development Commission
Bloemendaal
Muilenburg
NW IA Area Solid Waste Agency
Muilenburg
Vande Weerd
Officers to Sign Farm Service Agency Papers REAP, Conservation Board Liaison
Muilenburg
Sybesma
Muilenburg Vande Weerd
Degen
Regional Airport Board
Bloemendaal
Sybesma
Regional Transit Authority
Bloemendaal
Muilenburg
Sioux Rivers Regional Mental Health MHDS
Vande Weerd
Sybesma
Sioux County Trails
Bloemendaal
Doug Julius
Sybesma
Synergy
Vande Weerd
Third Judicial District Department of Correctional Services Work Force Development Youth Emergency Services Board (YES)
Sybesma
Muilenburg
Muilenburg
Bloemendaal
Vande Weerd
Bloemendaal
21) Motion by Bloemendaal and supported by Vande Weerd to approve the Master Matrix Resolution for 2019. Roll call on vote, Muilenburg, Yes; Bloemendaal, Yes, Degen, Yes; and Vande Weerd, Yes, Sybesma, Yes. Motion carried, unanimous in favor. RESOLUTION 2019-01 CONSTRUCTION EVALUATION RESOLUTION
WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a “construction evaluation resolution” relating to the construction of a confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2019 and January 31, 2020 and submit an adopted recommendation regarding that application to the DNR; and WHEREAS, the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF SIOUX COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3). /s/ Mark Sybesma Chair, Board of Supervisors Date: January 2, 2019 ATTEST: /s/ Ryan Dokter County Auditor Date: January 2, 2019
22) Claims were processed by the Auditor’s Office on December 31, 2018 and were approved electronically. 23) Motion by Bloemendaal and supported by Vande Weerd to approve the Depository Resolution for 2019. Roll call on vote, Vande Weerd, Yes; Bloemendaal, Yes, Degen, Yes; Muilenburg, Yes, Sybesma, Yes. Motion carried, unanimous in favor. RESOLUTION NO. 2019-02 BE IT RESOLVED, that Sioux County utilize the services of the following financial institutions for the deposit of public funds belonging to Sioux County, or coming in to its possession, pursuant to a duly executed Agreement to Receive Deposits of Public Funds. The maximum amount which may be thus deposited without further approval of this Board follows the listing of institutions: Name of Depository
Location
Rivers Edge Bank Iowa State Bank Northwestern Bank US Bank, NA Peoples Bank Premier Bank Citizens State Bank American State Bank Northwest Bank Primebank
Hawarden Orange City Orange City Rock Valley Rock Valley Rock Valley Sheldon Sioux Center Sioux Center Sioux Center
Maximum Deposit per this Resolution 2,000,000.00 10,000,000.00 14,000,000.00 2,000,000.00 6,000,000.00 2,000,000.00 1,000,000.00 6,000,000.00 2,000,000.00 6,000,000.00
BE IT FURTHER RESOLVED, that the following officers are hereby authorized and directed to execute said Agreement, to execute and deliver signature authorization cards to Depositories concurrently therewith, and to execute all drafts, checks and other documents and correspondence regarding any accounts of Sioux County at said Depositories: Name
Title
Term Expires
Randy Jacobsma Donna Siebersma
Treasurer Deputy Treasurer
December 31, 2022 December 31, 2022
BE IT FURTHER RESOLVED, that the officers described above are hereby authorized and directed to take such action, and execute such documents and agreements as may be necessary to secure the repayment of the deposits of public funds authorized hereunder, including, but not limited to: Security Agreements, Bailment Agreements, Notices, and any documents or instruments supplemental or incidental thereto. BE IT FURTHER RESOLVED, that the County Treasurer forward a certified copy of this resolution to said Depositories, and any other parties which may request it for the purposes of effectuating the deposit of public funds authorized hereunder or any security therefore, together with a certificate attesting to the names and signatures of the present incumbents of the offices described above; and that the County Treasurer further certify to said Depositories or other parties from time to time the signatures of any successors in office of any other present incumbents. DATED this 2nd day of January, 2019 /s/Mark Sybesma Chairman Sioux County Board of Supervisors
CERTIFICATE I hereby certify that the foregoing is a true and correct copy of a Resolution of Sioux County, adopted at a meeting of the Board of Supervisors duly called and held on the 2nd day of January, 2019, a quorum being present, as said Resolution remains of record in the minutes of said meeting, and it is now in full force and effect. The officers named in the foregoing resolution have been duly elected or appointed and presently serve in their stated capacities for the terms indicated. DATED this 2nd day of January, 2019 ATTEST: /s/Ryan Dokter Sioux County Auditor
24) As the was the date and time, 9:45 a.m. for a Public Hearing on a proposed amendment to the County FY2019 budget. Chairman Sybesma opened the Public Hearing. Sioux County Auditor, Ryan Dokter, reported that an error was made on the budget amendment #2 done in December 2018. This amendment returns the non program service area amount to $540,000. No public comments or or written were received. The Chairman closed the Public Hearing. Motion by Degen and supported by Muilenburg to approve the budget amendment. Roll Call on Vote: Muilenburg, Yes; Degen, Yes; Bloemendaal, Yes; Vande Weerd, Yes; Sybesma, Yes. Motion carried unanimously. RESOLUTION 2019-03 Approval of FY 2018/2019 Budget Amendment #3
WHEREAS, the Sioux County Board of Supervisors has considered the proposed FY 2018/2019 county budget amendment, and WHEREAS, a public hearing concerning the proposed county budget amendment #3 was held on January 2, 2019, NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Sioux County that the county budget amendment #3 for FY 2018/2019, as set forth in the budget summary, is hereby adopted and that the Sioux County Auditor is directed to file said budget and to establish accounting records in accordance with the attached schedules. BE IT FURTHER RESOLVED that the Chairperson and the County Auditor be and are hereby authorized to sign the approved FY 2018/2019 county budget amendment #3. Signed and dated this 2nd day of January, 2019. /s/Mark Sybesma, Chairman Sioux County Board of Supervisors ATTEST:
/s/Ryan Dokter Sioux County Auditor
25) Thomas Kunstle, Sioux County Attorney, informed the Board that the Assistant County Attorney, Tyler Grevengoed is leaving Sioux County February 1, 2019 for employment in Council Bluffs. 26) Doug Julius, Sioux County Engineer • •
Updated the Board on secondary road activities. The costs for damages due to flooding has been submitted to FEMA for review and processing.
27) Dave Winterfeld did a presentation on a proposed Sioux County Expo Center. This facility would be used for many purposes including livestock shows, rodeos, and farm implement shows. This facility could accommodate the Sioux County Fair if the Fair Board chooses to use it. Winterfeld is working with investors and have raised approximately 5.5 million dollars of the 8.5 million dollars of estimated cost. Winterfeld requested a property tax abatement from the Board, for 10 years, with the first 3 years of zero taxation, and a graduated scale for the next 7 years. The Board took no action on this request and will bring this up for discussion at a future meeting. 28) Committee Reports: •
•
Sybesma – Reported on a meeting with the Rolling Hills Mental Health Region and Sioux Rivers Mental Health in regards to the Crisis Center in Sioux City. A preliminary agreement was put in place, in which Sioux Rivers maintains ownership and control of the Crisis Center, but Rolling Hills will pay 75% of the costs and Sioux Rivers will have 25% of the cost. The costs to Sioux Rivers could be offset further by Medicaid reimbursements. Shane Walter, Sioux Rivers CEO was present for this report. Bloemendaal – Reported on the Northwest Iowa Planning meeting from December 20. The Iowa DOT reported it has received many funding requests for trails, but there is not much funding available. The DOT also discussing the use of roundabouts at busy intersections to keep the flow of traffic moving.
29) The Chairman adjourned the meeting at 11:00 a.m. until 9:00 a.m. Tuesday, January 8, 2019. _______________________________ Mark Sybesma, Chairman Sioux County Board of Supervisors ATTEST: ___________________________ Ryan Dokter Sioux County Auditor
