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Encroachment Permit Application Instructions
Imperial Irrigation District Real Estate Section
Requirements for Encroachment Permit Application Any construction or operation activities on Imperial Irrigation District property or within its rights of way or easements will require an encroachment permit. The application must be signed and completed in its entirety. The following items are required submittals with the application. Applications submitted without all documentation will not be accepted for consideration. 1. A non-refundable application fee of $250.00 must be submitted with the encroachment permit application. Please note: Additional fees for review, inspection, and as-built/record drawings may be required after review of the encroachment permit application. 2. Eight (8) detailed drawing sets must be submitted with the encroachment permit application. Drawings shall include plan and profile views and include: a) Location of project site and relationship to impacted IID facilities b) Distances from project site to impacted IID facilities c) Elevation with benchmark used and tied to the IID’s datum 3. If the encroachment affects a City, County, or Governmental agency, copies of the following must accompany the permit: a) Right of way documents (either existing or required by the affected agency) b) County road access permits c) California Regional Water Quality Control Board (CRWQCB) permits for point source discharge into District’s system d) California Environmental Quality Act (CEQA) documents e) National Environmental Protection Act (NEPA) documents f) any other relevant documents as necessary 4. Applications are to be submitted as follows: Mail To:
Imperial Irrigation District Real Estate Section Post Office Box 937 Imperial, CA 92251
Imperial Irrigation District Real Estate Section 1699 W. Main Street, Suite F El Centro, CA 92243 (760) 339-9239
5. Allow approximately 3 to 4 weeks for permit processing. 6. Once the permit has been issued, you must notify the IID Inspector at (760) 339-9888 at least 48 hours prior to commencement of work.
Requirements After Encroachment Is Installed After construction has been completed, the applicant is required to submit:
1. As-built drawings 2. Copies of construction survey field notes relevant to the encroachment and must include benchmark and stationing used and tied to the District’s datum
INSTRUCTIONS FOR COMPLETING THE ENCROACHMENT PERMIT APPLICATION (IID-901A) Please complete all items, if not applicable insert “N/A” in the boxes. Submit all required attachments as listed on “Project Submittals” section with the application. 1:
Name of applicant or agency (City/County/Governmental) desiring to install encroachment. The applicant should be the individual/entity willing to accept liability for the contractor. List email address, phone number, and address where permit is to be mailed.
Name of owner or operator (If Different from Applicant) responsible for the encroachment. List email address, phone number, and address where permit is to be mailed. When the ultimate owner will be an agency, this should be a representative of that agency and an agency employee.
Check type of encroachment as applicable. For Service Pipe indicate size and type of use. All residential and commercial service pipe applications shall include proof of alternate water source from a Department of Health Service (DHS) approved provider pursuant to Federal and State Safe Drinking Water Acts (SDWA).
Check all other agencies affected by this encroachment. Attach copy of the agency’s approved permit if applicable.
Describe in detail the proposed worked to be performed. Attached eight (8) complete sets of plans and pertinent specifications, calculations, and maps.
Estimated start and completion dates for the work to be performed.
Physical address where the proposed work is to be performed.
Assessor parcel number (May be obtained from your tax bill.)
Legal description of property of proposed work to be performed.
Canal, Delivery Gate, and Drain to be affected.
Distance to the closest canal delivery gate from work to be performed.
Distance to the closest county road or city street from work to performed.
13-14: Signature of Applicant. 15:
Date of Signature
17-18: Signature of Owner or Operator. 19:
Date of Signature
Application Permit No. A- ____________________
ENCROACHMENT PERMIT APPLICATION APPLICANT INFORMATION – Please Print Clearly 1. Applicant Name or Agency (City/County/Governmental (if applicable):
2. Owner or Operator Name (If Different From Applicant):
TYPE OF ENCROACHMENT 3. Type of Encroachment (Check all that apply) Parallel
Private Crossing /Crossing
NPDES Permit #
Tile Line Outlet
4. Encroachment Affecting Other Agency?
City Water Available
PROJECT INFORMATION 5. Project Description (Describe work or activity within Right of Way – Use backside of sheet if more room is needed):
Drain: IID Drawing No.: 12. Distance to Closest County Road/City Street (feet):
FEE SCHEDULE: Non-refundable $250 Application Fee (Exempt agencies excluded) Estimated Fees. Includes review, inspection and as-built/record drawing fees. Review, inspection and as-built fees will be determined after review of the application. Additional fees may be due after resolution of costs. Penalty Fees: A fee will be assessed when encroaching facilities are installed without prior permit authorization. The fee shall be double the total normal fees noted above and would increase by a factor of 1 for each offense thereafter. Fee exempt agencies and facilities may be subject to this fee. If the fee is applied to such an agency or facility, the fee would be applied at the same rate as if the fee exemption were not in place.
PROJECT SUBMITTALS Eight (8) drawing sets (each set must include plan and profile views) Note: Plan sheets that pertain to District facilities • All drawings must include: a) Project location b) Elevation with benchmark used and tied to the District’s datum c) Distance from District facilities both vertically and horizontally. • Large project submittals: In addition to the above, all plan pages containing information regarding encroachment(s) shall be tabbed. Encroachments shall be clearly highlighted in fluorescent marker for further clarification. District standard facility drawings must be submitted when applicable including Utility Crossing (L-3086), Tail water or Storm water Discharge into Drains (12F-6855), and Service Pipe (20F-1394), and must meet the minimum requirements specified in those drawing details. The appropriate data must be filled in where indicated on the standard drawing detail. Provide copies of the following: a) Right of way documents (either existing or required for the country roads b) County road access permits c) California Regional Water Quality Control Board (CRWQCB) permits for point source discharge into IID’s system d) California Environmental Quality Act (CEQA) documents e) National Environmental Protection Act (NEPA) documents and f) other relevant documents as necessary. • Provide copies of construction survey field notes relevant to encroachment, including a) benchmark and stationing used and tied to the District’s datum b) as-built plans. Please note that after construction of any encroachment, the applicant is required to submit as-built plans. The undersigned applicant and owner/operator hereby applies for permission to encroach on Imperial Irrigation District (District) right of way or District owned property in the County of Imperial or County of Riverside and agrees to do the work in accordance with District permitting requirements, Rules and Regulations. The undersigned owner/operator acknowledges that the issuance of the permit will not occur until all conditions and requirements have been met. If approved, the applicant will comply with the “General Provisions” attached hereto and “Special Provisions” to be determined from the processing of the permit application. 13. Applicant Signature:
14. Print or Type Name:
17. Owner or Operator Signature:
18. Print or Type Name:
IID901 (R03 06-08)
GENERAL PROVISIONS 1.
ACCEPTANCE OF PROVISIONS. Permittee’s engagement in any activity under this permit shall constitute an acceptance of these provisions.
DISTRICT TITLE. This permit only relates to encroachment on the District’s right of way. The District has title to the right of way based upon recorded right of way deeds and/or implied dedication. This permit does not address encroachment on the real property or right to real property belonging to any other entity. The District makes no warranty concerning this encroachment and the real property, or the right to real property belonging to any other entity. Permittee places this encroachment at its own risk.
KEEP PERMIT ON THE WORK.
ADDITIONAL AUTHORIZATION. Permittee shall secure written authorization, order or consent, prior to the performance of any work hereunder, from any private or public entity, or other lawful authority which may pertain to the use of the right of way or real property and the type of activity for which this permit is granted. This permit shall be suspended in operation unless and until such authorization, order or consent is obtained.
MAINTENANCE. Permittee shall exercise reasonable care to maintain properly any encroachment placed by it in the right of way and to exercise reasonable care in inspecting for and immediately repairing and making good any damage to any portion of the right of way as a result of activities performed under this permit, including any and all damage to the right of way which would not have occurred had such work not been done or such encroachment not placed therein. The District shall not be held responsible for any damage to any improvements or facilities installed by Permittee under this permit, whether said damage is caused by the District or its agent or otherwise.
CLEAN UP RIGHT OF WAY. Upon completion of any activity under this permit, the right of way shall be placed in the same condition or better than it was immediately prior to the work. For example, all brush, timber, scraps, trash and material shall be entirely removed and the right of way let in as presentable condition as before work started.
CONSTRUCTION. All construction activity pursuant to this permit shall conform to recognized construction. All of the work shall be done subject to the supervision of, and to the satisfaction of, the District.
FUTURE MOVEMENT OF WORK OR INSTALLATION. Whenever the District desires to construct, reconstruct or do maintenance work on District facilities on the right of way, or to use the right of way for any purpose, the Permittee shall, upon request of the District, immediately move, remove, relocate or otherwise change, any improvements, work or installation on the right of way, all at the sole expense of the Permittee.
INDEMNITY. The Permittee shall, to the fullest extent permitted by law, indemnify and save the District free and harmless of and from all claims, demands, losses, and liability, including cost and legal fees, arising directly or indirectly out of obligations undertake in connection with this permit, excepting only claims arising from the sole negligence or misconduct of the District.
INSURANCE. At any time, at the judgment of the District, Permittee may be required to obtain commercial general liability insurance, naming Permittee as insured and the District as additional insured, with total limits of any amount up to $1,000,000 per occurrence and $2,000,000 general aggregate. Permittee’s failure to obtain such insurance when required shall be a material breach of this permit.
BOND. At any time, at the judgment of the District, Permittee may be required to obtain a bond, in an amount equal to the value of work or improvements constructed or activities performed by Permittee. Permittee’s failure to provide a bond when requested shall be a material breach of this permit.
NO HAZARDOUS MATERIALS/WASTE OR SPILLS. Storage and/or disposal of any hazardous material(s) or hazardous waste(s) on to this right of way are expressly forbidden. Any spills of a hazardous material or hazardous waste used or produced during the permitted activity is to be cleaned up immediately by the Permittee, at their expense. The District’s Hazardous Materials Unit is also to be notified in the event of a hazardous release by contacting either the District’s Power Dispatch: (760) 339-0510 or Water Dispatch: (760) 339-9381. The District has the absolute right to immediately suspend an operation that does not adhere to these requirements, or is found in violation of any Local, State, or Federal Environmental Regulations, until the problem is adequately or completely resolved.
CONDITIONS FOR SERVICE PIPE INSTALLATION. Prior to installation of service pipes the following conditions are required: 1) The District’s Utility Work Coordinator shall be notified 48-hours prior to start of work at (760) 339-9169, 2) DHS Approved Provider alternative water delivery service for all business or residential structures receiving only canal water, 3) installation of a District approved locking device/shut-off valve (to facilitate disconnection should the water user fail to comply with District regulations and/or SDWA requirements) within District or Imperial County right-of-way, 4) The District recommends that each structure or property install its own service pipe or design the layout in a manner that would allow District to shut off service to a single structure, property, and/or water user within District or Imperial County right of way. Based on current District procedures, all water users sharing service pipes are at risk of being disconnected should any single water user on a common pipe fail to comply with SDWA requirements.
AS-BUILT DRAWINGS. The Engineering Services of the Water Department requires that the Encroachment Permit Applicant submits the AsBuilt Drawings to update District Drawings. Applicant is given 30 days from the completion of the construction to submit this requirement. If after 30 days these As-Built Drawings have not been submitted, the Engineering Services will perform this task and charge the Applicant accordingly.
NOTIFICATION. Permittee shall notify the District’s Inspector at (760) 339-9888 at least 48 hours prior to start of work. In addition, Permittee shall not make or allow any excavation or fill to be made WITHOUT FIRST NOTIFYING IMPERIAL IRRIGATION DISTRICT by calling 1800-422-4133 (Underground Alert), and OBTAINING PERMISSION.
This permit shall be kept at the site of the work and must be shown to any representative of the District.
IID901 (R03 06-08) 16.
PRECEDENCE. The terms of this encroachment permit take precedence over and supersede all other agreement between the IID and Permittee concerning the obligations undertaken in connection with this permit.
DRAINAGE OUTLETS. All drainage outlets shall be installed in conformance with District Standard drawing 12F-6855 (Sheets 1-7). As noted within these drawings, all non-agricultural discharge facilities require a valve to prevent the backflow of water from IID’s drainage system into the discharging system.
ENVIRONMENTAL. The Permittee shall comply with and abide by all federal, state and local environmental laws, rules, regulations and guidelines applicable to the site of the work or activities for which this permit is granted. Permittee’s failure to fulfill this provision shall be a material breach of this permit. The District shall not be held responsible for any violation or non-compliance by Permittee of any and all applicable laws, rules, regulation and guidelines pertaining to environmental issues in the performance of the work or activities under this permit. These issues include but are not limited to: wildlife habitat; rare, threatened, endangered or species of special concern; sensitive vegetation, air and water quality, cultural resources, etc., their impacts, and mitigation thereof.