1 WINGATE UNIVERSITY GRADUATE EDUCATION PROGRAMS Doctoral Capstone Project Handbook Theresa F. Gibson Director Wingate University Graduate Education P...
1 Senior Capstone Community Handbook A Resource Guide for PSU University Studies Capstone Community Partners Developed in collaboration by the Office ...
1 COMPUTATIONAL MODELING AND DATA ANALYTICS CAPSTONE PROJECT PROPOSAL GUIDELINES Virginia Tech s Computational Modeling and Data Analytics (CMDA) Divi...
1 SYSTEMS DESIGN / CAPSTONE PROJECT MIS 413 Client Checkpoint #2 Starting your Client Database in SQL and your first Master and Menu Pages in ASP This...
1 INSTRUCTIONAL DESIGN CAPSTONE PROJECT An Introduction to HTML EDTECH 503 Kim Weiss Submitted to Dr. Ross Perkins December 20132 Weiss 2 Table of Con...
1 Capstone Project Guidelines For IT 415 / CAPSTONE41 and IT 420 / CAPSTONE42 UC- CICS 20122 Table of Contents I. Introduction... 4 College Objectives...
1 Capstone Report - Project NoScope Zeyi Lee Mark Hardiman Ryan Frazier Ying Ou Longxiang Cui Laura Waller, Ed. Ming C. Wu, Ed. Electrical Engineering...
1 STEM Capstone Project Guide ABOUT Avery County High School STEM Academy students complete a research-based STEM capstone project during their 1-12 g...
1 School of Engineering Department of Electrical and Computer Engineering Capstone Project Proposal Project Number: S Project Title: Guardian: Continu...
1 The design theory cannot be understood, and even less defined, as a certain scientific theory. In terms of the theory that has a precise conceptual ...
Capstone Project Handbook UNC Greensboro MS Genetic Counseling Program Class of 2018 May, 2017
TABLE OF CONTENTS
INTRODUCTION……………………………………………………………………. OVERVIEW OF REQUIREMENTS AND TIMELINE………………………………….. CAPSTONE PROJECT TIMELINE…………………………………………………... DEVELOPING A RESEARCH TOPIC AND QUESTION……………………………….. FORMING YOUR CAPSTONE PROJECT COMMITTEE……………………………... STUDENT / COMMITTEE RESPONSIBILITIES……………………………………... SUBMITTING YOUR CAPSTONE PROJECT PROPOSAL…………………………….. MANAGING YOUR CAPSTONE PROJECT………………………………………….. RESOURCES……………………………………………………………………….. STATISTICAL CONSULTATION…………………………………………………..... COMMUNICATING WITH YOUR CAPSTONE PROJECT COMMITTEE……………... DEVELOPING A DETAILED PROJECT PLAN AND TIMELINE……………………….. PROGRESS REPORTS………………………………………………………………. SUBMITTING YOUR IRB APPLICATION…………………………………………... FUNDING YOUR PROJECT……………………………………………………….... GUIDELINES FOR WRITING YOUR CAPSTONE PROJECT REPORT………………... WORKING WITH YOUR COMMITTEE: EDIT AND REVIEW PROCESS……………... PRINTING AND BINDING YOUR REPORT………………………………………….. CAPSTONE PRESENTATIONS…………………………………………………….... ABSTRACT AND MANUSCRIPT PREPARATION…………………………………….. EVALUATION……………………………………………………………….……… LIST OF APPENDICES……………………………………………………………… Appendix A: Capstone Project Proposal Form Appendix B: Resource- IRB Requirements for Studies Involving Medical Records Review Appendix C: Sample Title Page Appendix D: Sample Table of Contents Appendix E: Capstone Project Evaluation Form
INTRODUCTION The culminating experience for students in the MS Genetic Counseling Program is a formal Capstone Project. The purpose of the Capstone Experience requirement for is to prepare students with the knowledge and skills required to contribute to the field of genetic counseling by 1) performing research; or 2) developing community or professional educational programs; and/or 3) developing clinical practice tools, and/or educational or service programs that benefit individuals and families with genetic disorders. The Capstone project may consist of a detailed case study and library synthesis, a clinical application, or an original clinical or laboratory research project. Students should strive to develop a research proposal or project that will contribute to the knowledge about and/or practice of clinical genetics and/or genetic counseling. Students are encouraged to identify a capstone project topic early in the second semester of the program, and must submit a Capstone Project Proposal Form and abstract of their project proposal for approval by the established deadline at the end of the second semester of the program. All projects must be approved by the program director. Projects will be completed under the guidance of a capstone project committee, which will consist of a chair and two other members of the faculty. Adjunct clinical faculty and/or clinical supervisors may serve on research project committees. Individuals who are not members of the faculty may also serve on committees with the approval of the program director. Students are required to submit a submission-ready manuscript, including an abstract suitable for submission to the National Society of Genetic Counselors or other professional organization’s annual education conference, and to make an oral or poster presentation about their project to their classmates and the faculty prior to graduation. Examples of Acceptable Projects I.
Formal Research Project A. Clinical study B. Laboratory project Detailed case study and literature synthesis Clinical Application A. Educational Project (development and/or implementation) 1. Patient 2. Community 3. Professional B. Needs assessment/ application 1. Patient/ family/ community resource 2. Professional resource
OVERVIEW OF REQUIREMENTS AND TIMELINE Committee You must identify a Capstone Project Committee. Each committee will have a chair, and two additional members. One member of the committee must be the Program Director, Associate Director or Medical Director. Guidelines for identifying and communicating with your committee members are included in this Handbook. Courses Spring of First Year: CSD 632 (Introduction to Research in Communication Sciences and Disorders) Fall/ Spring of Second Year: GEN 748/ GEN 749 (Research Project I and II) STA 667 – Statistical Consultation (see page 15) Written Report You must submit a detailed written report of your research/ project by the established deadline. Guidelines for writing your report are included in this Handbook. Formal Presentation of Project You will be required to make an oral presentation about your study/ project for your classmates, committee, and program faculty. You are also required to prepare an abstract suitable for submission to the NSGC or other relevant professional meeting. Overview: Timeline for completing Capstone Projects Below is a general timeline for completing the Capstone Project Requirements. The page number in this Handbook where you can find more detailed explanations is provided for key activities. Students are required to attend all “Capstone Project Seminar” sessions as scheduled. Page First Semester of Program Attend Capstone Project Orientation Session Begin process of identifying research or project topic……………………………… Second Semester of Program Complete Research Methods Course (CSD 632) Meet with Program Director/ Associate Director to discuss project ideas Identify faculty mentors/ collaborators………………………………………………. Conduct preliminary literature review to support proposal Develop initial proposal and overview of project plan…………………………………………………………………………………… Submit abstract and project proposal form for final approval
Students are encouraged to begin working on their project during the summer Summer Session – Required Activities (all items must be completed by the established deadlines) Submit approved detailed research/ project plan……………………………………... Complete background/ lit review section Summer Session – Recommended Activities Develop study instruments (i.e. surveys, scripts for interviews) Prepare IRB application as needed…………………………………………………..
Third Semester of Program (all items must be completed by the established deadlines) Register for Research Project I (GEN 748) Register for STA 667 – required in order to use Statistical Consultation Center Submit application for IRB approval (as needed)…………………………………… Begin implementation of project Submit section drafts/ progress reports as required……………………………… Fourth Semester of Program (all items must be completed by the established deadlines) Register for Research Project II (GEN 749) Register for STA 667 – required in order to use Statistical Consultation Center Complete project implementation/ data collection/ analysis Submit written progress report, section drafts and final manuscript as required… Oral presentation for students, faculty and project committee…………………… Prepare abstract suitable for submission at NSGC or other relevant meeting……
20-24 27 28
Students are required to prepare their work for presentation at the NSGC or other relevant professional meeting. All abstracts must be approved by the Program Director prior to submission. Information about abstract submission deadlines will be provided as this information becomes available.
Capstone Experience Timeline for Class of 2018 (Tentative: Dates subject to change) Due Date
Activity Fall 2016 Semester
Introduction to Capstone Projects/ Project Ideas Part I
Capstone Project Seminar: Guidelines for Background/ Lit Review
May 26, 2017
Capstone Project Seminar: Guidelines for Developing Surveys
June 1, 2017
Deadline for submission of project proposal (abstract, committee) for approval Summer Session - Required Activities
June 30, 2017
Submit detailed project plan and timeline – and monthly update for June
July 31, 2017
Submit draft “Introduction/ Background/ Literature Review” section of report - and monthly update for July Summer Session - Recommended Activities Explore resources about survey development. Develop lists of survey questions. Prepare first draft of survey for review by your committee chair/ members Review IRB guidelines
Activity Fall 2017 Semester
Capstone Project Seminar: Methods; Working with Stats Consultant IRB Guidelines and Tips
Summer Assistantship Evaluation Form due to Program Director
Submit monthly update for August
Submit draft “Methods” section of report
Capstone Project Seminar: Using Qualtrics
Final Drafts of any survey/ or other study instrument must be submitted to committee- and monthly update for September
Capstone Project Seminar: Capstone Q & A
IRB application MUST be submitted by this date
Mid semester Evaluation (Completed by Program Director or Assistant Director)
Submit monthly update for October
Begin implementation of any research component of project once IRB approval is received
Capstone Seminar: Using SPSS
Submit written progress report/ detailed plans and/up updated timeline for completion of project
End of Semester Evaluation
Spring 2018 Semester Due Date
Submit written progress report and updated timeline for project completion
Capstone Seminar: Writing Results Section
Target date for completing data collection for project
Submit updated Methods section and first draft of results section to all committee members
Capstone Seminar – Writing Discussion Section
Submit monthly report for February
Mid semester Evaluation
Submit first draft of final report to all committee members; submit monthly update for March
Capstone Seminar: Developing an abstract for submission to NSGC; How to modify your capstone report for publication
Edited drafts of final report returned to student by all committee members
Submit revised final report and abstract; title page must be signed by Committee Chair
Submit draft of slides to committee
BY NOON – Submit final draft of slide presentation to Program Director
Capstone Project Presentation – 1-3:00 PM
* Additional deadlines/ meetings may be established by committee as needed. ** You should submit a first draft of each section to your committee chair and/or program liaison for pre-editing at least one week before the deadline. This will give you a chance to edit the section before sending it to all committee members for review.
DEVELOPING A RESEARCH TOPIC AND QUESTION The first step in completing your Capstone Project is to identify a broad topic in which you have interest. Examples of broad topics include: genetics education, support group effectiveness, counseling outcomes, counseling strategies, patient response to a specific risk or disorder and so on. Good topics are ones that are relevant to current issues/ practices in genetics or genetic counseling and for which there already exists a substantial, easily accessible body of research on the topic. Once you have identified a broad research topic the next step is to develop a specific research question or goal for your project. For example, a broad topic might be genetics education for non-genetic healthcare professionals, and a more specific question would be “What are the perceived needs for genetic education among graduate students in public health?” It would best to identify a question that has not already been answered or addressed extensively in the literature. Below are examples of activities that can help you identify a broad topic and then move to a more specific research question or project goal. First Semester Keep a list of topics that spark your interest o Lecture/ class discussion topics from courses o Issues or questions that arise from your field work assignments or genetic counseling observations o Education meetings you may attend such as NSGC, NCMGA and other Make note of suggestions for further research in journal articles o Articles assigned for your Annotated Bibliography Project (GEN 601) o Articles presented in Journal Club (GEN 688) o Literature reviewed to complete class assignments or projects o Browse relevant journals, such as the Journal of Genetic Counseling, Genetics in Medicine, American Journal of Medical Genetics etc., to learn more about current issues and areas of research Review Capstone Project Reports from previous classes – these are located on the bookshelf in the conference room at 119 McIver Talk with current second year students about their Capstone Projects Review abstracts from recent NSGC meetings – these can be found in select issues of the Journal of Genetic Counseling Explore possibilities for registering for an elective course during Spring semester that is relevant to your topic and/or will help you acquire additional research skills (i.e. qualitative research methods, statistics) At the end of the first semester we will meet with you as a group to discuss the Capstone Project Guidelines and review material presented in this handbook. We will also share a list of potential project ideas that includes suggestions we solicit from faculty, clinical supervisors and other colleagues.
Second Semester You are required to take Research Design (CSD 632) during the second semester of the program. One of the requirements for this course is to submit a detailed research proposal. You are strongly encouraged to use this assignment to develop your Capstone Project proposal and study design. By the end of the second semester you are required to complete the process of identifying a specific project and confirming your committee. See page 9 for details about this process Examples of activities that you should complete during the second semester of the program to develop your project proposal and plan include: Review the Capstone Project Guidelines included in this handbook to be sure that you have a good understanding of the requirements and process Conduct a background literature review for one or more potential research topics. This is a very important step in developing your own research proposal. Meet with program faculty and other potential committee members to brainstorm topics/ discuss proposed projects. Schedule meetings with Program Director and Assistant Director to discuss your interests and ideas. Program faculty will then facilitate meetings with other faculty members, clinical supervisors or other colleagues who share your interests and might be willing to serve on your capstone project committee. Learn about Institution Review Board (IRB) requirements o Attend IRB training sessions offered by the Office of Research Services o Review information about IRB requirements at the UNCG Office of Research Compliance (ORC) website –http://www.uncg.edu/orc/humanres.html o Complete required online IRB training (links to training sites can be found on the ORC website) Note: Limited funding is available through the program and/or the Graduate Student Association to cover the costs associated with completing your Capstone Project (see page 19). You should keep cost/ funding issues in mind as you develop your proposal. Summer Session During the summer, you are required to develop a detailed project plan and timeline (see page 17) and complete the Background and Literature Review section for your project (see pages 20-21). This is also a good time to begin work on their project. Some suggested activities to complete during the summer include: Prepare a draft of your methods section. Begin developing items that need to be included in IRB application (i.e. surveys, consent forms) o Developing data collection tools is one of the most challenging and time consuming project activities. You are strongly encouraged to begin working on this task during the summer months. -8-
FORMING YOUR CAPSTONE PROJECT COMMITTEE Identifying your project committee and committee chair is an important step in the Capstone Project process. You must have at least three members on your committee; one of these will be either the program director or assistant director. Committee members should be individuals with interest and/or expertise in your research or project topic. It is important that each member of your committee has a good understanding of the Capstone Project requirements and timeline and is committed to providing the guidance and feedback needed to assure the success of your project. In identifying your Capstone Project committee you should:
Schedule a face-to-face* meeting with each prospective committee member to discuss your research topic. These meetings are helpful in developing your project proposal and study design. Program faculty can attend these meetings to assist in discussing your project idea/plan. Provide each committee member with an electronic copy of the Capstone Project Handbook and timeline. Review the Student/ Committee Responsibilities section of this handbook (see next section) with each committee member
*Meetings can be conducted via conference call or Skype for committee members who are not local
STUDENT/ COMMITTEE RESPONSIBILITIES While the student is ultimately responsible for successful completion of the Capstone Project, the process requires good communication between the student and committee members. It also requires a commitment from the student and each committee member to adhere to the Capstone Project Guidelines and Timeline. The following is intended to clarify the specific responsibilities of the student and committee members. Student Responsibilities 1. Discuss/ develop project ideas in collaboration with program staff and potential committee members. 2. Complete the Capstone Project Proposal Form and abstract and obtain signatures of all committee members by the established deadline. 3. Assure that all committee members receive an electronic copy of Capstone Project Handbook and timeline. 4. Communicate regularly with Committee Chair and members regarding progress of capstone project. Discuss need for any additional meetings/ deadlines that might be required by the committee. Written monthly updates of your progress (as noted on timeline) are required. A copy of these updates should be uploaded to the “Capstone” folder in your Portfolio. 5. Submit all progress reports, report section drafts, and final manuscript (draft and final) by the established deadlines. a. A draft of each section should be sent to your committee chair and/or program liaison for pre-review at least one week before the date the section is due. This will allow you do some editing before you send the section to your full committee. b. Copies of each section of the report must be sent to all members of the committee for review/ comment. c. The section and final reports should incorporate suggestions/ edits of the committee. -9-
6. The final manuscript must be signed by the Committee Chair prior to being submitted to the program director.
- 10 -
Committee Responsibilities 1. Approve project proposal abstract and sign Capstone Project Proposal Form. 2. Communicate regularly with student regarding progress of capstone project and any additional meeting/ deadlines that are required for completion of project. 3. Review monthly updates and other progress reports and report section drafts and provide feedback on these to the student as necessary. 4. Aid student in identifying a journal that is appropriate for the project and paper. 5. Review draft of final manuscript, and return edited draft to student by the established deadline. 6. The final manuscript must be signed by the Committee Chair. Electronic signatures are acceptable. 7. Contact program director/ associate director if any questions or concerns arise with regards to the project. Program Responsibilities 1. Provide copies of Capstone Project Guidelines and Timeline to student/ committee members 2. Respond to any questions or concerns raised by student and/or committee members with regards to the project 3. Each student committee must include a representative of the program (director, associate director or medical director.)
- 11 -
SUBMITTING YOUR CAPSTONE PROJECT PROPOSAL All capstone project proposals must be approved by the program director. In order to obtain this approval, you must submit a Capstone Project Approval Form (Appendix A), signed by each member of your committee. The form includes a working title for your project. The title should be as specific and descriptive as possible. You must attach a brief (one page) description of your project that contains the following information: Relevance – purpose for doing study; provide brief background, why this is an important question or issue Specific aims of the study – Statement of your research/ project goals - what you hope to learn/ accomplish by doing the study or project Methods – brief description of how you plan to accomplish your project; study or project design Your project proposal should be reviewed by each member of your committee.
- 12 -
Managing Your Capstone Project Below is some important information about your responsibilities for managing your Capstone Project. Although most of this information can be found elsewhere in the Capstone Project Handbook, it is repeated here for emphasis. Learning good project management skills is one of the goals of your Capstone Project Experience.
It is your responsibility to actively manage this project. That means you must keep the project moving forward in a timely manner. o If you hit a period of standstill and you don’t know how to keep things moving, talk with the program faculty person on your committee. We will help you. It is your responsibility to keep in communication with your committee. o You will naturally work most closely with your chairperson, but you need to periodically let the whole committee know where things stand, what is going on, what is coming up next, what you need them to do and when, etc. This is accomplished by the monthly update and progress reports. Your program faculty committee member should also be kept up to date about your progress with your project. You may send emails or plan to touch base while you are on campus. Avoid situations where you need immediate feedback, where your committee members have to drop everything else they are doing to work on your project unexpectedly. o When you get feedback from committee members, incorporate the changes to the paper or project, or communicate with the person about why you disagree with a suggestion. The same goes with conflicting feedback from committee members. Communicate with the committee until you have consensus. If a committee member asks you for clarification or a question about your project, ALWAYS get back to them within a few days. Manage your electronic files well. You want to be sure the drafts of documents that you are sending are the most up to date files with suggested changes incorporated. o You should update the file name with a version number and/or date. o You should ask your committee members to add their initials to a file that they have reviewed and are returning to you. Be as clear as possible on your timeline and project description about what you will do and how. This ensures that there are not misconceptions about what your project will include. If you have difficulty with writing, plan to use the writing center before submitting drafts of your paper to your chairperson or committee. Build this in to your timeline. It is your responsibility to meet program deadlines or communicate with your committee about the need for more time. o Do not procrastinate on your project and try to fit all the semester work in to the last week of the semester. Throughout the project and especially at the end, express gratitude to your committee for their work on your project. This is usually a significant time commitment for them for which they are not compensated.
- 13 -
RESOURCES Books in the library at 996 Spring Garden Street Creswell, John (2002) Research Design: Qualitative, Quantitative, and Mixed Methods Approaches. USA: Sage Publications Dillman, Don (1999) Mail and Internet Surveys. USA: John Wiley and Sons Field, Andy (2000) Discovering Statistics using SPSS for Windows. USA: Sage Publications Fink, Arlene. (2002) The Survey Kit, 2nd Edition. USA: Sage Publications. Kruger, Richard and Casey, MaryAnn (2004) Focus Groups, 3rd Edition: A Practical Guide for Applied Research. USA: Sage Publications Lang, Thomas and Secic, M (1997) How to Report Statistics in Medicine. USA: American College of Physicians LoBiondo-Wood, G. (2002) Nursing Research: Methods, Critical Appraisal and Utilization. USA: Mosby Publication Manual for the American Psychological Association (APA) 5th Edition. Saikind, Neil (2000) Statistics for People Who (Think They) Hate Statistics. USA: Sage Publications. Journal Articles Bowen, Natasha (2003). How to write a research article for the Journal of Genetic Counseling. Journal of Genetic Counseling 12(1):5-21 Online Survey Development Students have access to the Qualtrics program that can be used to develop and distribute online surveys. Research Computing UNCG Information Technology (IT) Services can help solve statistical software problems, provide information and recommendations regarding use of specific packages or computing platforms and can help researchers with data analysis and management using supported products. Students are able to lease copies of SPSS and other statistical software. For more information see: http://its.uncg.edu/Software/Available/SPSS/
- 14 -
UNCG Writing Center The UNCG Writing Center provides free, individual assistance at any stage of any writing project. Staff consultants are experienced writers and alert readers, prepared to offer feedback and suggestions on drafts of papers, help students find answers to their questions about writing, and provide one-on-one instruction as needed. You can find more information about this resource at the Writing Center website: http://www.uncg.edu/eng/writingcenter/index.html Resources for Preparing an Abstract Clark E. Writing a Quality Abstract for a Scientific Meeting, AJDC 142:422-424 Dickerson, C., et al. How the abstract committee reviews abstracts. Perspectives in Genetic Counseling 23:4 Winter 2001/2002 Austin, J., and Sebold, C. How the Abstract Workgroup Reviews Abstracts: An Update. Available at: http://www.nsgc.org/Portals/0/How%20the%20Abstract%20Workgroup%20Reviews%2 0Abstracts%202009.pdf Resources for Preparing a Poster Presentation http://www.kumc.edu/SAH/OTEd/jradel/Poster_Presentations/PstrStart.html This is an online tutorial produced by Jeff Radel from the University of Kansas School of Medicine. The tutorial contains a lot of useful information/ illustrations about poster presentations http://fod.msu.edu/OIR/Assessment/poster.asp This Michigan State University site contains links to multiple resources for preparing poster presentations for professional meetings. http://www.emich.edu/apc/guides/apcposterpowerpoint2010.pdf This site provides info on using PowerPoint to create posters –there are lots of tutorials that you can find by searching online. Resources for Developing a Manuscript Bowen, N. (2003) How to write a research article for the Journal of Genetic Counseling. Journal of Genetic Counseling, 12: 5–21. Lin, Angela E (2006). Writing for scientific publication: Tips for getting started. Clinical Pediatrics 45:295-300 Resta, R.G., McCarthy Veach, P., Charles, S., Vogel, K., Blasé, T., & Palmer, C. (2010). Publishing a Master’s Thesis: A Guide for Novice Authors. Journal of Genetic Counseling, 19: 217-227. Weil, J. (2004). Peer review: an essential step in the publishing process. Journal of Genetic Counseling, 13, 183–187. - 15 -
STATISTICAL CONSULTATION The UNCG Statistical Consulting Center (SCC) provides consultations for student research projects. Information about the SCC can be found at: http://www.uncg.edu/mat/sta/consulting.html
Students who are doing quantitative research studies must register for STA 667 for both the Fall and Spring semesters of their second year. This will give you an opportunity to seek input from you statistical consultant during the development of your project plan.
Graduate students. Graduate students who wish to use the SCC must register for STA 667 during the semester in which they plan to use the Center. The student will then be entitled to one hour of consulting per week for that semester. STA 667 is designed to be a learning experience for both the consultants and their clients. The SCC points out problems, tries to correct errors, suggests possible solutions, and assists in the analysis of the results. Every attempt is made to increase the understanding of problems and possible solutions. Enrollment in STA 667 is by sections, corresponding to different faculty members involved in consulting during that semester. Students must obtain permission to enroll in a STA 667 section. If the student has a consultant preference, they should contact the consultant directly to obtain permission to enroll in that consultant's section. If the student does not have a consultant preference, the student should send a brief description of the research topic, as well as the scope and type of assistance anticipated, to [email protected], and the student will be referred to a consultant
Resource Reporting Results of Common Statistical Tests. University of Washington. Available at: http://web.psych.washington.edu/writingcenter/writingguides/pdf/stats.pdf
- 16 -
COMMUNICATING WITH YOUR CAPSTONE PROJECT COMMITTEE It is important to establish and maintain good communication with your committee members throughout the Capstone Project process.
Find out if your committee members have preferences about the method and/or frequency of communications. For example, some committee members prefer email communication, while others prefer telephone or face to face meetings. Be sure to keep all committee members involved by sending copies of email messages (or summaries of any face to face meetings) to each member of the committee. Be mindful that your committee members have many responsibilities – do not expect immediate responses to your emails or phone calls, and be sure to provide plenty of time when asking committee members to review report sections or other items related to your project (i.e. IRB applications, survey drafts). Negotiate up front about the preferred level of involvement for each committee member. Some committee members want to be actively involved in all aspects of the project, while others prefer a more consultative role – providing feedback and suggestions on your work. Generally, your committee chair is the most active member of your committee. Be sure to keep the program faculty representative on your committee informed about your activities.
Each committee member should be asked to review and comment on the following: Project proposal Detailed project plan and timeline Any survey or other tool you develop to complete your project Written section of your IRB application Each section of your report (submitted by established deadline) Final paper Slides and presentation notes for Capstone Project Presentation Abstract developed for submission to NSGC or other meeting Any other product that is produced as part of your Capstone Project – i.e. brochure, audiotape or video, etc. Your committee members should also have an opportunity to review all results you obtain from any data collection performed as part of your research project. Suggestions for data analysis should be solicited, even if you are working with a statistical consultant.
- 17 -
DEVELOPING A DETAILED PROJECT PLAN AND TIMELINE [See also: Capstone Seminar Slides: Proposal and Timelines] The project plan should be formatted as a table. Provide a brief description of each activity that will be performed in order to complete your project (e.g. literature review, IRB application, survey development, etc.) and how you plan to accomplish each activity in text below your timeline. A target date for each step in the project plan should be noted. (See example below) You should be sure to review your project plan and timeline with your committee chair to be sure that your plan is reasonable and that your timeline is appropriate. A very important aspect of planning your project is obtaining a statistical consultation early in the process. This will help to assure that your study design and any data collection tools are appropriate for the type of data analysis you want to perform. See page 15 for additional details on requesting statistical consultations.
PROGRESS REPORTS The student must submit progress reports by the established due dates (see Timeline). A copy of your progress reports should be sent to all committee members. Progress reports may be submitted electronically, as an email attachment. These should refer to the activities listed on your Project Plan and Timeline. You may add a status column to the table you developed for the project plan and use this to report your progress (see example below). For each activity, note whether or not you have met your target date for completion of the activity. If not, describe reason(s) for delay and your plans for completing the activity. Additionally, you should note any additional activities that are planned and/or any activities that have been deleted from the project plan. Include this in text below your timeline. Sample Project Plan and Progress Report Target Date Aug 28 Sept 6 Sept 11 (Due Date) Sept 28 Oct 2 (Due Date) Oct 9
Oct 16 Oct 30
Status Project Plan and Timeline Submitted Submit draft of background section to committee chair for review. Submit edited Background/ Literature review section to committee Submit draft of methods section to committee chair for review Submit edited methods section to committee
Completed Submitted 9/6
Complete review survey development resources and draft survey; send to committee for review
Met with committee chair on 10/6 to discuss survey; draft completed by 10/10 Committee has approved survey; working on IRB application IRB application to be submitted by due date
Send first draft of IRB application and final draft survey to Committee for review Finalize survey and submit IRB application
- 18 -
Completed Submitted 9/15 Completed
SUBMITTING YOUR INSTITUTIONAL REVIEW BOARD (IRB) APPLICATION [See also: Capstone Seminar Slides: IRB Issues] All research projects must be approved by the UNCG Institutional Review Board (IRB). In some cases, your project will also need to be approved by the IRB of another institution as well, especially if your study subjects are drawn from a patient or other population at another institution. You should discuss IRB requirements with your Committee members during the planning stages of your project. UNCG Institutional Review Board General information, instructions, forms can be found at UNCG Office of Research Compliance (ORC) website: http://compliance.uncg.edu/institutional-review-board/ It is your responsibility to learn about Institution Review Board (IRB) requirements Attend IRB training sessions offered by the Office of Research Services Review information about IRB requirements at the ORC website Complete required online IRB training (links to training sites can be found on the ORC website) Below is some general information about IRB applications
Absolutely no data may be collected until you receive IRB approval. You must have your study design and any study tools (surveys, consent forms, etc.) completed before your submit your IRB application. If you are collecting data in two stages (for instance you facilitate a focus group and then developing a survey from the focus group data or you interview a few families and use that to develop a survey) then you will need to submit the IRB application and your initial survey tool before the first data collection. You will then need to submit a modification to your application with the second survey tool you develop for approval before beginning the second data collection. If you are required to submit more than one IRB application, you should submit to the primary institution first, and then submit an application to the other institutions that includes your approval letter from the first institution. For example, if your data will be collected at Duke, you should first submit an application to the Duke IRB, followed by an application to the UNCG IRB. Your committee chair and program faculty can help you determine the order in which your applications should be submitted. Many student projects, especially those with anonymous data collection will meet the requirements for expedited review or will be exempt from full IRB review. You should review the requirements for these categories and submit the appropriate application. These can be found in the UNCG IRB Standard Operation Procedures available at: http://compliance.uncg.edu/institutional-review-board/ Consult with the program faculty and committee members if you have questions about the category of application you should submit. It can take several weeks to receive approval once an IRB application is submitted. You should keep this in mind as you develop your detailed project plan and timeline.
Resources Andrea Durst, Class of 2005, prepared a helpful summary of IRB requirements for projects that involve medical records review and personal health information (PHI). This can be found in Appendix B. - 19 -
FUNDING YOUR PROJECT Limited funding to cover the costs of completing your Capstone Project is available through the Graduate Student Association (GSA). Graduate students are eligible for one award per degree earned. The current limit per award is $300.00. Below are some general guidelines. For the most accurate and up to date information and application procedures for the Thesis/ Dissertation Funds (TDF) see the GSA website: https://sites.google.com/a/uncg.edu/gsa/funding/tdf ----------------------------------------------In order to receive a TDF Award you must submit a letter of application that includes the following information: 1. Name 2. Address (where to send the check) 3. Phone number 4. Email address 5. Social security number 6. A summary or abstract of your thesis or dissertation 7. Original receipts 8. A typed, itemized list (description of each expense) of all attached receipts, your signature, your professor's name, signature and date of signature 9. A travel form (TRV); see the TRV rules below 10. Sign and date all forms 11. Photocopies of ALL paperwork (receipts, itemized list, TRV) 12. Please do not send TRV-01 form to the Accounting Office. We must process it through the GSA office. Reimbursement Information All funds are on a first-come basis, and only applications with actual receipts and completed paperwork will be considered for reimbursement. Applications will be accepted until the funds are depleted or the deadline established by the GSA (usually in April). You will only be reimbursed for receipts following the start of the Fall semester through the conclusion of the academic year. This is the policy of the University Accounting Office, and only applies to TDF funding. Only expenses specific to your research will be considered for reimbursement. Textbooks, generic software packages, etc. are not eligible. This award is intended to offset direct expenses such as copying costs, paper, mailing, thesis/dissertation binding costs, etc. Expenses for gifts, food or any other type of reimbursement to subjects will NOT be considered for reimbursement. Only original receipts complete with the name of the business, cost of the service, and date will be accepted. If traveling by air, the original cardstock airline receipt (or boarding pass) must be submitted. Note: The Genetic Counseling Program may also be able to provide financial support your project in limited amounts. We encourage you to discuss costs associated with your project with us to determine ways that we might be able to offer financial or other support.
- 20 -
GUIDELINES FOR WRITING YOUR CAPSTONE PROJECT REPORT Upon completion of your Capstone Experience Project you are required to turn in a submissionready manuscript. Submission of the manuscript to the Program Director is required as a prerequisite for graduation. The specific details of the style of your paper (i.e., length, format, reference style) will be determined by the requirements of your selected journal. For students who select a non-research type of project, a copy of any "product" (e.g. brochure, videotape, education manual, annotated bibliography) produced as part of your capstone experience should also be submitted. In these cases, the Capstone Experience Project Report will serve to describe and document the background work you performed in order to produce your “product”. Please note that the purpose of the report is not to duplicate your work, but rather to provide a description/ documentation of your overall efforts towards completing the Capstone Experience requirement. Keep this in mind as you review the list of report sections below. Your rough draft and final project papers must be submitted by the established deadlines. Final reports must be received and approved before you will be given clearance for graduation. Following are general guidelines for producing your report General Instructions
All reports should by typed, double-spaced on white paper. Use a 2-inch margin for the title page. Fonts should be 12 point, Times New Roman. With the exception of the Title Page, all pages should be numbered consecutively. The page number should go in the bottom right of each page. For longer sections of the report, you may use subtitles to organize the content of your sections. Subtitles should be italicized and aligned left. Please do not use headers or footers. Please do not justify the right margin.
NOTE: It is a good idea to review Chapter 9 of Genetic Counseling Research (MacFarlane, McCarthy Veach & LeRoy, 2014) as well as articles referenced in the Resource section of this Handbook (page 10) for additional guidance in writing your paper.
- 21 -
Sections of your manuscript – Adapted from MacFarlane, Veach & LeRoy (2014) [See also: Capstone Seminar Slides for report sections] All sections must be completed, although the contents of each section may be somewhat different for traditional (research) projects and non-traditional projects. Suggested lengths for each section are also provided with the understanding that, depending on the nature of the project, a section might be longer or shorter than the suggested length. You should discuss any questions you have about preparing your report with your Committee Chair and/or your Genetic Counseling Program project advisor. Title Page Follow format on sample provided in Appendix C The top margin should be 2 inches. The material is centered on the page with the exception of the signature(s), which begin at the center of the page and continue toward the right margin. If the title is more than one line in length, it is arranged as an inverted pyramid. Title page must be signed by the Program Director and your Committee Chair Title
Concise and descriptive Should catch reviewers’ and readers’ attention Aim for 12-14 words
Abstract The abstract should be a brief summary of your project stating the major purpose and/or nature of your project, sample, methods employed and the major outcomes. Detailed explanations/ results should not be included in the abstract. Some journals require “key terms”, which represent the major concepts, populations or variables in your paper. Include these at the end of your abstract as needed. Introduction (Background/ Literature Review) This section should include a description of the primary purpose (objectives) of your project and orient the reader to the importance of your project within the previously published literature on your topic. It is critical to aid the reader in understanding the need for your project within the available literature, as well as how it provides a unique contribution to the field. State your research question Cite relevant literature o This is not limited to literature specific to genetic counseling! State hypothesis/provide brief overview of your study For non-traditional projects: A summary of the literature you reviewed in order to develop the content and format or your project should be included in this section. You should also describe other sources of information used to develop your project (e.g. consultation with other professionals) - 22 -
Methods This section should describe the design and way you implemented your study. The methods sections should include information about the following (unless otherwise specified by the journal of your choice):
IRB approval (including exempt status, as applicable) Participants (who are the participants of your study, how were they recruited/ selected, informed consent procedures, participation rates) Measures (variables used in the data analysis, use of previously standardized scales, development of original measures, scoring method of measures) Procedures for data collection (with enough detail for replication) Data Analysis (variable selected for analysis, statistical procedures used, statistical programs used, etc.)
For non-traditional projects: The methods sections should describe, in detail, the activities you performed in order to complete your project. Results This section should provide answers to your research question(s). The results section describes but does not interpret the results. You may consider using tables and figures to summarize statistical information, highlighting major findings in the intervening text. Often, tables and figures are at the end of a manuscript, before the Appendices. It may be helpful to develop the tables for data you wish to highlight and the text to explain them. See the Guidelines for Authors for the journal of your choice for additional information regarding the number and formatting of tables. Be concise – it is ok for this section to be technical. For non-traditional projects: This section should include a description of any product (e.g. brochure, videotape, education manual, annotated bibliography) that you produced. It should also include details any product assessment/evaluation that was performed as part of your project.
- 23 -
Discussion This section is used to offer your interpretations and conclusions about your findings and should include a systematic interpretation of the results of your study. You should avoid repeating the details of your results in this section. This section should include a discussion of the limitations of the study as well as any implications for future research and/or practice.
Start with a one-paragraph summary of your project and purpose of your study Review major findings and address all findings related to your research questions (including those that were not statistically significant) Compare to previously published research on your topic Begin to theorize about the underlying reason for your results; make tentative conclusions Highlight strengths and limitations Review potential implications to the profession, practice or training
For non-traditional projects: This section should include a summary of the results of your work, a description of any product that was produced, and/or a discussion of the results of any qualitative or quantitative research component of your project. It should also include a description of the limitations of your work, possible impact of your work, suggestions for additional work/research in your area. Finally, you should include any information about your plans for publication and/or distribution of your work to professional and/or community groups. Bibliography
This section should contain references to original literature relevant to your project and report. The bibliography must include all references cited in your report. Useful references not cited in the text, but highly relevant to your project may also be listed in the bibliography. The bibliography should be in alphabetical order.
The appendices may contain anything that would interfere with easy reading of the text. Any manuscript, product (newsletter, brochure, manual) or survey should be attached as an appendix. Appendices should be labeled sequentially (Appendix A, B, C etc….) and should include a title.
For specific formatting details, please refer to the following style guides recommend by the Graduate School thesis/dissertation committee. Gibaldi, Joseph. MLA Handbook for Writers of Research Papers. 7th ed. New York: Modern Language Association of America, 2009. Publication Manual of the American Psychological Association. 6th ed. Washington, D.C.: American Psychological Association, 2009. - 24 -
Slade, Carole and Robert Perrin. Form and Style: Research Papers, Reports, Theses. 13th ed. Boston: Houghton Mifflin Company College Division, 2005. Turabian, Kate L. A Manual for Writers of Term Papers, Theses and Dissertations. 7th rev. ed. Chicago: University of Chicago Press, 2007.
- 25 -
WORKING WITH YOUR COMMITTEE: THE EDITING AND REVIEW PROCESS Section Drafts
Be sure to review the Guidelines for Writing your Manuscript (page 20) to be sure that you have included all necessary items in each section of the report. You should identify a key member of your committee (usually either the committee chair or program liaison) to pre-review each section of your report. You should then send the edited report to all members of your committee. Each section of your report should be reviewed by your entire Capstone Project Committee. Section drafts must be submitted by the due date and uploaded to your portfolio.
Ideally these should be sent electronically (as Word files attached to email) unless a committee member has stated a preference to receive a mailed or faxed hard copy.
Each member of your committee should have a copy of the timeline that includes the due date for each report section draft. It is a good idea to develop a consistent method for naming files related to your Capstone Project. File names should indicate if this is a draft or final version and should include a date. For example, the first draft of your methods section might be entitled – methods_draft1_Aug_15_13.doc. The final draft of the same section might be entitled – methods_final_Sept_15_13.doc. You should request feedback from each committee member. It is helpful to ask each committee member to provide feedback on the draft by using the “track changes” or “insert comment” features in WORD. When you receive feedback, you should respond to the suggestions. You do not necessarily need to make every change that a committee member suggests, but you should respond to all comments and suggestions. If you disagree with an editing suggestion you should state the reasons that you are not making a recommended change. Sometimes a committee member will make a general suggestion. For example, you may be asked to expand your literature review about a particular aspect of your topic. As with editing suggestions, you should follow the suggestion or contact the committee member to discuss reasons for not doing so. If significant revisions are needed on any section you submit, committee members may ask for you to make revisions and submit the section again before the final draft. You should comply with such requests.
- 26 -
Final Manuscript – first draft The first draft of your final manuscript must be submitted by the established deadline. As with section reports, these should be submitted electronically, unless a committee member has stated a preference to receive mailed or faxed hard copies of the report.
You should remind your committee members that they will be receiving the report on this date so that they can plan some time to review your report. You should also remind committee members of the date when their comments are due back to you (see timeline). It is your responsibility to follow up with committee members if you have not received their edits by this date. Be sure your report follows the guidelines for formatting included in this handbook.
Once you receive comments back from the committee, you should incorporate edits/ suggestions made by your committee members as describe above. You should respond to all questions or comments made by committee members during the review process.
Your final report must be approved by your Committee Chair. The Committee Chair must sign the title page as evidence that he/she has approved the report. You may ask one or more committee members to review an edited version that incorporates everyone’s suggestions prior to submitting your final report to your committee chair for approval and signature. This step is not required - use your discretion about whether or not this additional step is needed. If your committee members have suggested major re-working of any section, it is a good idea to ask for a second review. If the changes are not major, this second review may not be needed. NOTE - if you do not receive edits from a committee member you must proceed in preparing your final report without their comments. You may not delay submitting your final report because you have not received feedback from all of your committee members.
Submitting Your Final Manuscript
Final reports must be submitted by the due date (no exceptions) Submit your final report electronically to all committee members You must also submit a copy of your final manuscript electronically to the Program Director Be sure to include a formal abstract of your project – this should be suitable for submission to the NSGC or other professional conference Title pages must be printed and signed by your committee chair and submitted by the due date for the final report.
- 27 -
PRINTING AND BINDING OF YOUR REPORT The Genetic Counseling Program will print and bind 3 copies of your report, one for the program library, one for you and one for your committee chair. If you receive requests for additional copies you should let us know ahead of time. [Note: Notify the Program Director if you and/or your committee member do not wish to receive a print copy of your final report. You will instead receive a full PDF copy of the report.] If your report includes color graphics, or color photographs you should note this when you submit your final report to the Program Director.
CAPSTONE PRESENTATIONS Tentatively scheduled for Friday, April 28, 2017
We will send a "save the date" announcement and invitation to your committee members, clinical supervisors and faculty members (on and off campus). If you work with a statistical consultant and would like this person to be invited to the presentations you should send us the person's name and email address You are welcome to invite others (relatives, close friends, etc.) - just let us know so that we can plan appropriately for the reception.
Capstone presentations will be made orally (10-15 minute slide presentations) You should review your oral presentation with your committee chair and other members of your committee as needed. o Send a copy of your presentation slides to all committee members by the posted deadline o Schedule a conference call or meeting to review your presentation with your committee chair; invite all members of your committee to participate. Oral presentations are limited to 10-15 minutes. This will require you to be very selective in what information you present. Your presentation should include the following: o Purpose of your project (specific goals) o Brief description of methods o Summary of results – highlight the results that were significant/ most informative o Discussion/ conclusions – interpretation of results, study limitations, implications for future research/ practice
- 28 -
SHARING YOUR KNOWLEDGE: ABSTRACT [See: Capstone Seminar Series Developing an abstract for submission to NSGC] You are required to prepare an abstract of your work for presentation at the next NSGC meeting or other relevant meeting.
Abstract submission deadline for NSGC is usually in early June. We will send you a reminder of the deadline. You will need to follow the instructions provided by the organization with regards to length, font, etc. All abstracts should be submitted to the Program Director for approval prior to submission to the organization.
All members of your committee should be listed as authors on your abstract, and should have an opportunity to review the abstract before it is submitted.
EVALUATION You must register for GEN 748, Research Project I in the Fall semester and for GEN 749, Research Project II in the Spring semester during the second year of the program. Both of these are graded on a Satisfactory/Unsatisfactory basis. You must successfully complete all Capstone Project requirements, and receive a grade of “S” in order to be cleared for graduation. Evaluation of your work on your Capstone Project is an ongoing process. You should be in good communication with your committee chair and program faculty about your project. We will solicit feedback from your Committee Chair and/or other committee members periodically. You will receive periodic written evaluations of your project, completed by the program faculty representative that serves on your committee. The dates for these are noted on the timeline and a copy of the Evaluation Form can be found in Appendix E.
- 29 -
Appendix A: Capstone Project Proposal Form Appendix B: Resource- IRB Requirements for Studies Involving Medical Records Review Appendix C: Sample Title Page Appendix D: Capstone Project Evaluation Form
- 30 -
MS Genetic Counseling Program Capstone Project Proposal Student: ________________________________________________________________________Date____________ Title of Project:____________________________________________________________________________________
Capstone Project Committee Name Affiliation/ Division/ Dept *
* Committee Chair
**Signature required to indicate that individual agrees to serve on this committee and has received and reviewed a copy of the Capstone Project Handbook and Timeline You must attach a one-page description of your project proposal. This should include the major goal or purpose for your project and a brief outline of what you intend to do.
Project Approval __________________________________ Program Director
Appendix B: Commentary on the IRB Process for a Medical Records Review Andrea Durst UNCG MS Genetic Counseling Program Class of 2005
As the first student to conduct a medical records review as part of the capstone experience, I thought it would be useful to future students if I described my experiences here. When I first began developing the idea for this project, I had completed an in-depth review of the current literature on the new HIPAA regulations. The most useful of these resources are included in the Bibliography portion of this paper. Because I was knowledgeable about HIPAA, I knew that there could potentially be some road blocks to a medical records review. The first of these was the use of identifying information and Protected Health Information (PHI). Because this was a medical records review, I would be seeing identifying information for the patients that were included in the study. There were several solutions to this problem. The first was that the information could be deidentified before I began the study. Because of the large number of files that were initially examined, this was not a sensible option. Secondly, during the IRB process I could apply for a waiver of informed consent and a waiver of authorization, which I chose to do. This application was approved. The second concern was that I would have to be affiliated with the department where I was conducting the study in some way in order to have permission from the IRB to access the files. At this point, I had already completed a clinical rotation in the department and was considered a volunteer/intern. I was required to complete an additional course on conducting clinical research studies before I was able to access the medical records. I found that this is absolutely a necessary step to take when doing a medical records review. It is also important to
Appendix B: IRB Resource
check with the IRB department at that institution before going too far with the project development to make sure that being an intern or volunteer will allow you to access the information that you need. At this point, I will share some of the things that I learned when applying for IRB approval. First, no medical record review or any study that involves identifying information and PHI is eligible for an Exempt classification. If the risks to participants are low, the study will probably be able to undergo an expedited review; however, leave time for a full review if needed. Second, you will have to get IRB approval from the institutions where the records are held as well as UNCG. However, you do not have to apply for the waiver of informed consent or authorization at UNCG if the other institutions have already granted you this waiver. Third, if you will be reviewing the medical records of children or other special populations, you will need to submit a special form that describes the need for using these individuals and the special protections they will have. Finally, it is important to be thorough to the point of repeating yourself when completing your IRB application. Be sure to accurately document in detail the steps that you will take to protect patient privacy. If you would like to see a sample of my IRB applications for WFUBMC and UNCG, I have left copies with Nancy Callanan. I hope that this will be helpful for students in the future who choose to do a medical records review. I certainly gained valuable skills and produced interesting results from my study.
Appendix C: Sample Title Page
TITLE OF PROJECT ALL CAPS AND BOLD
by Your Name
Capstone Experience Report submitted to the Faculty of the Genetic Counseling Program at The University of North Carolina at Greensboro in Partial Fulfillment of the Requirements for the Degree Masters of Science in Genetic Counseling
Approved by ____________________________________ Committee Chair
Appendix D: Evaluation Form
Student: ________________________________________ Program Committee Member: _______________________ Requirement Project Proposal (abstract) Committee Sheet signed IRB application submitted IRB approval received Detailed project plan/ timeline Introduction/ Background/ Literature Review Methods Section Fall semester written progress report Spring semester written progress report First draft Final Report Final Report/ Signed Title Page Final Abstract Capstone Project Presentation
Evaluations Rating Scale: 1- Excellent; 2- Very Good; 3- Good; 4-Needs Improvement End of Semester Progress Report Activity Communication w/ Committee Sets realistic goals Meets deadlines Quality of research design/ data collection and/or analysis Quality of written work