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ANNUAL CONFERENCE Budapest - Hungary : 3-4-5 November 2017
3 November 2017 Welcome reception to the participants by the Congress organiser. Arrival at the “ Radisson Blu Béke Hotel**** ” and check-in. All the activities and meals will be served at the hotel. We draw everybody’s attention to the wellness section of the hotel. Minibar is available at additional cost;
Short meeting of the “ICC and Executive Committee” of the EAP
Opening dinner of the 27th EAP Congress (dress code: informal)
Surprise party (dress code: informal)
21:15 – 22:00 Administrative issues: Membership Payment of the members for 2017 (to Christian Halloy or Bank) and payment of the expenses in relation with the Congress (Budapest organiser)
1 Bank account references EAP Europe Athlétisme Promotion c/o BNP PARIB FORTIS Chaussée de Dinant M. Christian Halloy BEL - 5000 NAMUR BIC : GEBABEBB IBAN : BE 600355 7847 2170
Saturday 4 November 2017 08:00
Morning session (break at around 11:00) a. Welcome speech by the Congress Organiser: Péter Korompay, president of Budapest Athletic Association (5’)
b. Opening Speech by Pablo Cassina, EAP vice-president, in absence of Noël Levêque, president (8’)
c. Roll call. Counting of the present, absent, excused and represented members. (6’) Counting of the number of voters in case of possible votes. Minutes of the meeting will be taken by Budapest. The language of the Congress is English; a translation into French will be provided by Budapest – Pablo Cassina has been invited to provide for it. Spanish, Italian and German will be alternatively provided by the members.
d. Exclusion of the members. (3’) e. Validation of the minutes of the 26th EAP Congress 2016 in Amsterdam. (10’)* f. Introduction of the meetings’ candidacies to join the EAP circuit in 2018 f.1. Catania outdoor youth meet (Mr. Emanuele Biancarosa) g. Questions and Answers on the proposed candidature (15’) Deliberation of the Congress members (5’)
h. Analysis of the new organisations 2017 and reminder of the rights and duties. The new members (2017) will make a quick self-assessment on a suitable form.
Indoor Amsterdam (NED) (10’)
i. Master of EAP: the quiz ! (45’) Testing the members’ EAP Knowledge and discussing new suggestions. The application of the EAP Travel reimbursements: which grid in which situation? Discussion and possible vote on Rules & Regulations updates (15’)
Coffee-Break (15’) Resumption 11:15
Morning session (part 2) j. Discussion about the organisers who have or require a specific EAP status or have met difficulties (organisation, budget, calendar, respect of EAP, etc.) (10’) .
j.1. Pavia (ITA) j.2. Donnas (ITA) j.3. Namur (BEL) j.4. Arhus (DEN) j.5. Kuldiga (LAT) k. Special announcements by some organisers in 2017 (6’) l. EAP Calendar 2018 + other competitions of common interest (12’) l.1. Updating of the temporary calendar for the meetings of the circuit (cf. website) m. Communication and promotion of the EAP (20’) m.1. Report by Pablo Cassina about the EAP website (new project), Facebook, Twitter, Flickr, photograph Daniel Mitchell (Mitchellmedia)
m.2. EAP logo: new (updated) identity project m.3. Discussion of the importance of Live TV within the EAP circuit (7’) m.4. The EAP Code of conduct: the clean image of the EAP (6’) m.5. Attribution of the mandate and fixing of the budget for 2018. Definition of the communication aims for 2018
n. Workshops (GROUP ACTIVITIES 2016) Resume of some statements done in 2016, following the Amsterdam congress: short report by Amelie and Timea
Lunch and group photo
3 Bank account references EAP Europe Athlétisme Promotion c/o BNP PARIB FORTIS Chaussée de Dinant M. Christian Halloy BEL - 5000 NAMUR BIC : GEBABEBB IBAN : BE 600355 7847 2170
Afternoon session (part 1) (break at around 15:30) o. Hungarian EAP athletes’ experiences; feedback about the contest by a world class athlete: Balázs Baji (World Champions 3rd place) and his trainer; Personal narrative and questions and answers; (20')
p. 2017 EAP meet’s Ranking p.1. Presentation by Josep Massa (25’) p.2. Proposition of another evaluation system (12’) p.3. “EAP Strategy for 2020» by Pablo (8’) q. Accounting report by the EAP treasurer (Christian Halloy). q.1. Control of the 2017 membership payments. Inventory of the 2017 membership payments (4’)
q.2. Payment of the 2018 annual membership (200€) and of the entry fee of the new members (150€)
q.3. Discussion about the membership fee and ½ fee for 2018 q.3.1.
Proposal of the treasurer, debate and vote (8’)
q.4. EAP 2018 Budget q.4.1.
Promotional and marketing se of the funds for 2018: ideas (8’)
q.5. (possible) finalisation of the membership payments and payment of the expenses in relation with the Congress to the organiser
15:35 Coffee-break (15’) During the break possibility of exchanging gifts + Preparation of the grid for each meeting’s events (a spreadsheet will be available for a personal update)
Afternoon session (part 2) r. EAP « Mini-league » for U16 athletes r.1. The 2017 experience of Biella and other meets. r.2. The U16 EAP records s. EAP Observers: s.1. Report by the EAP delegates about the assessed meetings, following the observation grids (max 3’ for each member -> max 20’).
s.2. Observers for the 2018 circuit (reminder of the requirements) : online preregistrations for 2018
t. Miscellaneous and unexpected details (15’) u. Organisation of the annual EAP conference. Proposal and confirmation of the next 34 locations. 2018 VALENCE (FRA), 2-4 Nov 2019 LEIRIA (POR), 8-10 Nov 2020 GENEVA (SWI), 6-8 Nov (proposal) 2021
Discussion and proposals (5’)
v. Drawing up of the list of 2018 Executive Committee members w. Closing remarks (5’)
17H45 : END OF THE CONGRESS WORKING SESSIONS
5 Bank account references EAP Europe Athlétisme Promotion c/o BNP PARIB FORTIS Chaussée de Dinant M. Christian Halloy BEL - 5000 NAMUR BIC : GEBABEBB IBAN : BE 600355 7847 2170
Special Evening Session (after-work …)
Meeting point in the hall of the hotel, then:
Travelling by bus to Szentendre; Meeting point: in front of the Hotel
19:00 - 21:30
Official EAP Dinner at Aranysárkány Restaurant (dress code: informal)
Sightseeing Cruise tour over the Danube
5 November 2017
Informal discussions around the table (remaining members) a. Eventual finalisation of the congress, depending on the open points of the Saturday session.
In the morning:
DEPARTURE OF THE DELEGATIONS
END OF THE 27TH EAP CONGRESS 2017
THANK YOU BUDAPEST FOR HAVING HOSTED THE 27TH CONFERENCE OF THE EAP CIRCUIT
Looking forward to seeing you again next year for the 28th EAP Congress !
7 Bank account references EAP Europe Athlétisme Promotion c/o BNP PARIB FORTIS Chaussée de Dinant M. Christian Halloy BEL - 5000 NAMUR BIC : GEBABEBB IBAN : BE 600355 7847 2170